What is a shared work space and why should you use it?

You may have encountered the term coworking and its associated concepts, such as shared workspaces and shared offices. It may sound a bit confusing at first, but the truth is that these are all different things, and people often mistake them. In this article, we will talk more about shared workspace and its benefits to employees. Moreover, we will clarify the difference between a shared workspace and coworking and why they are distinct from shared offices.

What is a shared work space?

While shared workspaces and coworking spaces may seem similar at first glance, they have distinct differences. Shared workspaces are workstations rented by remote employees who need a central office location. On the other hand, shared office spaces are typically rented by groups of people working in the same industry and often on the same team.

The important thing to understand is that shared workspaces offer employees a flexible and temporary workspace rather than a permanent desk. Remote workers can use these workspaces for a limited time and then vacate them for someone else to use. They are usually rented by remote employees, freelancers, gig workers, or consultants – people who don’t possess a central office.

Shared workspaces offer benefits such as improved employee interaction, cost savings, and increased flexibility and efficiency.

Benefits of shared work spaces

This article highlights the top four benefits of shared workspaces that may encourage you to give them a try.

Great interaction 

Shared workspaces serve as a dynamic and interactive platform that brings together employees from various companies. By creating an environment that encourages networking and interaction, these workspaces offer numerous opportunities for forging new partnerships, business ventures, and even friendships. Working with many professionals from various backgrounds and industries can help employees expand their knowledge and skills and gain a fresh perspective on their work. Moreover, they cultivate a strong sense of community among coworkers, fostering a shared sense of purpose and collaboration.

Saved money

Shared workspaces provide a cost-effective option for small businesses and remote workers looking for office space. Instead of renting a whole place, the shared workspaces allow companies and individuals to rent only the place they will be using and not pay for the entire office. This can be beneficial for small startups that are just starting their business or small businesses that don’t have the resources to rent a whole office. Finally, these workspaces offer shared amenities and resources, such as conference rooms, printing equipment, and kitchen facilities, which can help companies save on overhead costs.

Flexibility

Shared workspaces offer flexible lease terms that are beneficial for startups and businesses with varying staff sizes as they can easily scale up or down. Moreover, these types of spaces offer a range of amenities that people can customize in order to meet their special needs. This is one of the reasons they are an attractive option for freelancers, remote workers, and small businesses. And lastly, employees can work outside of regular business hours as many shared workspaces provide 24/7 access. That sounds cool, right?

Efficiency 

Shared workspaces are created to improve productivity and efficiency. Employees can enjoy a fast internet connection, comfortable furniture, and a quiet work environment. Sometimes, shared workspaces provide access to professional meeting rooms and event spaces, where businesses can meet with clients or hold important meetings. Moreover, some shared workspaces even offer extra services like mail management and reception assistance so that employees can focus on their work without any distractions. This allows workers to concentrate on their primary responsibilities.

How can you find the best shared work space?

Finding the best shared workspace for you might be a challenging task, but once you find it is worth it! When looking for a shared workspace, it’s important to consider key factors such as location, amenities, lease terms, and community atmosphere. To get a better idea of the working environment, be sure to visit the space in person and have a talk with current tenants. Carefully read through the lease agreement and negotiate any terms that don’t meet your requirements. After conducting detailed research, you will be ready to enjoy the benefits of a flexible and collaborative work environment.